If you use Google Calendar frequently for school or work, you can use its Time Insights feature for maximum benefit. Available for Business Plus, Enterprise, Education Standard, Education Plus, Education Fundamentals, and Nonprofit Google Workspace accounts, this feature shows how you spend time during the day.
This function can show you where you can be more productive, which has substantial implications for time management. So, without further ado, let’s learn how to utilize Time Insights to its full potential.
How to Use Time Insights in Google Calendar
You cancreate and edit goals in Google Calendarto efficiently manage time and tasks. Similarly, Time Insights in Google Calendar can help you in goal setting by keeping track of your time through the events in your calendar and displays the amount of time spent on various tasks, including meetings, team projects, and one-on-one meetings. Here’s how to use the feature:
TheTime breakdownsection shows how you spend your time during the week, broken down by day and hour. Time Breakdown includes planned focus time, 1:1 meetings, meetings with 3+ guests (including you), meetings with pending responses, and time during your working hours with no appointments or out-of-office time.
TheTime in Meetingssection lets you see how much time is spent in meetings and with whom. This insight is calculated as an average. If you use Google Calendar in a day, week or five days view, the average is calculated based on data from the previous three weeks. For the monthly view, the average is derived based on meeting activities from the past three months.
ThePeople You Meet Withsection lets you view the people you meet with most often, the top five people you spend time with and even enables you to pin 10 important contacts to track meeting time spent together. Time Insights tallies meetings with up to 15 participants, excluding your declines and non-“Yes” RSVPs.
Besides letting youset working hours in Google Calendar, this tool also helps reveal your meeting dynamics with particular people through Time Insights. Time Insights also allows you to change your calendar view to look at your time distribution over a different period. You can turn Time Insights on and off on your computer.
How to Schedule Focus Time With Time Insights in Google Calendar
While tracking your schedule is essential, allocating time to focus is equally important. Fortunately, you can scheduleFocus timewith Time Insights. Here’s how:
If you’ve confirmed your presence with at least one guest, designated the event as “Busy” on your calendar, or it is less than eight hours, Time Insights will evaluate it for analysis. On the other hand, events to which you are the only invitee or to which you haven’t sent a “Yes” RSVP are not factored into Time Insights calculations.
Gain Productivity Insights With Time Insights in Google Calendar
Time Insights from Google Calendar is helpful for people trying to figure out how their time is distributed throughout meetings. This tool gives you the knowledge to properly optimize your time by giving you a visual breakdown and analysis of your time.
Time Insights can give you a new perspective on how much time you spend, whether you’re a fastidious time manager or just curious about the dynamics of your daily meetings. So explore the functionality in your Google Calendar settings and learn more about your meeting preferences.
