How to Create and Use Templates in Gmail Without Extensions
Email templates help you reuse a specific format and piece of content without having to recreate it every single time. This can be a huge time saver, especially if your job involves sending tons of emails every day.
Luckily, you may create such email templates in Gmail without needing to install any extensions. The native templates feature is pretty robust, allowing you to manage multiple templates easily.
So, let’s look at how to natively enable, create, and use templates in Gmail.
How to Enable Templates in Gmail
To enable templates in Gmail, click onSettings(Cog icon) in the top-right corner of your screen and selectSee all settingsin the dropdown menu.
On theSettingspage, go to theAdvancedtab. Here, you’ll see aTemplatessection. Click onEnableto activate it, and hitSave Changesat the bottom of the page to sync the changes.
Creating a New Gmail Template
Now that you’ve enabled templates, it is time to create one from scratch. To do so, click on theComposebutton in the top-left corner of your screen and write a new email as you normally would, including a subject line and the body of the email. Format the content of the email the way you want, andto ensure your recipient can read it.
Once you are done, click on theThree-Doticon in the bottom bar of the compose window and hover overTemplates. Then, hover overSave draft as templateand selectSave as new template. Name the file and hitSaveto complete creating your Gmail template.
How to Use Your Gmail Templates
To use the template you’ve just created, again click on theComposebutton to open the compose window. Press theThree-Doticon in the bottom bar and hover overTemplates. Select the template you want to use, and it will populate both the subject line and body with one click.
The templates you create using the above method are editable and can be removed. To do so, insert the template in the compose window and make the necessary changes.
Once satisfied with the content, click on theThree-Doticon at the bottom and hover overTemplates. In the next menu, hover overSave draft as templateand overwrite the template by clicking on its name. Similarly, to remove a template, hover overTemplates, thenDelete template, and select the one by name.
Templates are not the only feature that you might have missed. Check outthese hidden Gmail features you probably don’t know about.
Boost Your Emailing Productivity With Gmail Templates
If you spend time writing long, repetitive emails and formatting them as per your standards on a daily basis, you’ll appreciate the templates feature in Gmail. This can save you a ton of time and effort in the long run.
This step-by-step guide will help you set everything up in no time. Once all is in place, you can focus on sending those emails after minor final touches. And if you find the native template feature insufficient, you can try some extensions and add-ons.
Using templates for emails and messages can save you a lot of time. Check out these Chrome extensions for quick messaging and email shortcuts.
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