A Complete Guide to the 15+ Google Workspace Apps
Google Workspace (formerly G Suite) is an integrated suite of web-based applications designed to streamline workflows and enhance productivity for individuals, teams, and businesses.
You’re probably familiar with some of the popular Google Workspace apps like Gmail and Google Docs. But you may not be aware that there are currently 18 apps in this workspace—each serving a unique purpose and offering a wealth of features to boost your efficiency and collaboration with others.
In this article, we’ll take a deep dive into each of these apps, what they do, and discuss some of their best features.
Gmail is an email tool that lets you create unique email addresses (that end with at_gmail.com or a custom domain) for sending and receiving emails. You can also use features like priority inbox, filters, favorites, and labels to manage your emails and reduce clutter. Creating a Gmail account is free, and if you don’t have one yet, you can learn toset up a new Gmail account for yourself or for others.
The Best Features of Gmail:
2.Google Meet
Google Meet (formerly Hangouts) is Google’s version of Zoom—a video conferencing tool for hosting virtual meetings and webinars with friends, coworkers, or clients. You can start a meeting instantly, create one for later, or schedule it in Google Calendar. If you need help on how to do this, check out thiscomplete guide to hosting meetings in Google Meet.
The Best Features of Google Meet:
3.Google Chat
Google Chat is a messaging tool that acts as a centralized hub for seamless communication and collaboration within the Google Workspace ecosystem. It empowers teams to connect, communicate, and share files in real-time, fostering efficient project discussions and enhancing productivity.
The Best Features of Google Chat:
4.Google Calendar
Google Calendar is a tool that lets you schedule events, coordinate meetings, and keep track of important deadlines. it’s possible to create multiple calendars for different aspects of your personal or professional life, and toggle between calendars to view specific events or have an overview of all your activities.
The Best Features of Google Calendar:
5.Google Drive
Google Drive is a cloud storage platform that allows individuals, teams, and businesses to store, access, and share files from any device—as long as you have an internet connection. Any files you create in Google Docs, Sheets, Slides, or Forms are automatically stored here. You can also upload files from your computer and manage all your documents by grouping them into folders and sub-folders.
The Best Features of Google Drive:
6.Google Docs
Google Docs is Google’s version of Microsoft Word—a cloud-based word processing tool that lets users create, edit, and collaborate on documents in real-time. It has 50+ templates spanning multiple categories, including Resumes, Business letters, Proposals, and Lesson plans—making it easy to get started with your document in little to no time.
The Best Features of Google Docs:
7.Google Sheets
Google Sheets is Google’s version of Microsoft Excel—a cloud-based spreadsheet app to edit and analyze data in an organized and collaborative manner. you’re able to either enter data manually or import large datasets from multiple file formats, including CSV, TSV, XLSX, TXT, HTML, and ODS.
The Best Features of Google Sheets:
8.Google Slides
Google Slides is Google’s version of Microsoft PowerPoint—a cloud-based presentation tool that lets you create, edit, and deliver engaging presentations. You can add speaker notes, which can be helpful for organizing your thoughts or cues during a presentation. Presenter view provides a separate display that shows your speaker notes, the current slide, and upcoming slides, helping you deliver a smooth presentation.
The Best Features of Google Slides:
9.Google Forms
Google Forms is a versatile form builder that allows you to create and distribute online surveys, quizzes, questionnaires, applications, and feedback forms. Asides text, you can add images and videos to your forms, change color schemes, and even insert your own logo. You can share the form via a link, embed it on a website, or even send it directly to specific email addresses.
The Best Features of Google Forms:
10.Google Sites
Google Sites is a website builder tool that allows you to design and publish websites easily. It has a user-friendly drag-and-drop interface that makes it easy to add and arrange different elements on your website. These elements include text boxes, images, videos, Google Drive files, and embedded content via URL or code.
The Best Features of Google Sites:
Google is discontinuing the free version of G Suite, forcing users to upgrade. Here are some of the best alternatives you can use instead.
You can’t call this offline, Notion.
When your rival has to bail out your assistant.
Quality apps that don’t cost anything.
My foolproof plan is to use Windows 10 until 2030, with the latest security updates.
Sometimes the smallest cleaning habit makes the biggest mess.
