Is your PowerPoint printout not coming out right? Whether it’s distorted, blurry, or doesn’t match what you see on your screen, there’s no need to waste valuable time or paper.
We’ll go through some easy fixes that should get Microsoft PowerPoint to print correctly on your Windows 10 or 11 computer.
1. Configure the Print Options in PowerPoint
Like other Office apps, Microsoft PowerPoint offers a number of options for customizing the printing process. For example, you may use these options to configure PowerPoint to print inserted objects, such as Excel charts or Word documents, at the printer’s resolution.
Or, you’re able to set PowerPoint to convert TrueType fonts into graphics, ensuring that the printed text appears exactly as it does on the screen.
To configure print options in PowerPoint:
After you have configured the above options in PowerPoint, your prints should come out as you intended.
2. Modify Print Layout
The Print dialog in Microsoft PowerPoint provides you with a variety of options for getting the desired print output. You must go through these options and ensure that they are set up appropriately.
Open your PowerPoint presentation and pressCtrl + Pto access the Print dialog. Select your preferred print layout. For instance, if you are looking toprint your presentation with notes, you will need to select theNotes Pageslayout. Additionally, if your printed PowerPoint slides are cut off, select theScale to Fit Paperoption.
After selecting your preferred options, print a test page and see if PowerPoint prints correctly.
3. Print the Presentation in Other Formats
Another thing you may do is save your PowerPoint presentation as a PDF and then try to print it. This is more of a workaround you can use if you are in a rush and don’t have time to figure out what’s causing the problem.
To save a PowerPoint file as a PDF:
After saving your presentation as a PDF, open it, and see if it prints correctly.
4. Open PowerPoint in Safe Mode
Starting PowerPoint in safe mode enables you to run the program without any add-ins interfering. This can help you determine if a faulty add-in is causing problems with PowerPoint’s printing process.
To launch Microsoft PowerPoint in safe mode, pressWin + Rto open the Run tool. TypePowerPnt /safein the text field and pressEnter.
After that, try printing a slide and see if it prints correctly. If it does, it means one of your add-ins is to blame for printing issues. To identify it, you will need to disable all of your add-ins and then re-enable them one at a time. Here are the steps for the same.
Restart PowerPoint after completing the above steps, and then enable your add-ins one at a time. You will need to print a test slide after enabling each add-in until the issue occurs again. Once you find the faulty add-in, consider removing it.
5. Repair Your PowerPoint File
If the PowerPoint is failing to print only in a specific presentation, it may be corrupted. You can use the built-in file repair option in PowerPoint to fix the presentation. To do so, use these steps:
PowerPoint will open the presentation after repairing it. After that, you should be able to print it without any issues.
6. Run the Printer Troubleshooter
The built-in troubleshooters on your Windows 10 or 11 computer can be helpful when programs like PowerPoint are not printing correctly or at all. In this case, you’re able to run the printer troubleshooter to see if it finds and resolves the issue.
To run the printer troubleshooter on Windows:
Wait for the troubleshooter to do its thing and check if the issue is still there.
7. Update Microsoft PowerPoint
It’s possible that printing issues in Microsoft PowerPoint are because you are using an outdated version of the program. Hence, it’s a good idea to ensure that you are using the most recent version of PowerPoint, especially if you haveturned off automatic updates for Office apps.
In PowerPoint, head toFile > Account > Update Optionsand selectUpdate Nowto install pending updates.
8. Run the Office Repair Tool
If you are experiencing similarprinting issues in Excel, Word, and other Office apps, there may be an issue with the Office installation. In that case, you can run the Office repair tool to fix the problem. Here are the steps for the same.
Wait for the process to complete and then check if the issue still occurs.
9. Fix Issues With Your Printer
If the above solutions do not work, the problem may be with your printer rather than PowerPoint. To resolve the issue, you can try the following tips:
No More Printing Problems in PowerPoint for Windows
It can be frustrating when PowerPoint does not print correctly, especially when you are short on time. Hopefully, one or more of the above suggestions have helped you resolve the issue and Microsoft PowerPoint is now printing correctly on your Windows computer.
