Why is this important? By boosting your email productivity, you’re able to streamline your communication process, avoid an influx of emails that clutter your inbox, and free up more time to focus on other tasks. Below, we’ll cover the best tools to boost your email productivity.
1.ChatGPTto Write Emails
ChatGPT is an AI-powered chatbot that can simulate human-like conversations and generate responses that sound natural. One of the incredible ways you may use ChatGPT to enhance your workday is by using it as a writing assistant or, more specifically, to draft emails.
All you need to do touse ChatGPT for writing difficult emails at workis go to theOpenAI websiteand create an account if you don’t have one. Next, provide context for what you want to write in your email.
For example, your role, who the email is being sent to, and what you want to accomplish with the conversation. Next, prompt ChatGPT to write a draft of the email for you. You can use this draft as-is or make modifications if you need to.
Alternatively, you can use Microsoft’s Bing Chat, a built-in conversational chatbot powered by OpenAI’s GPT natural language system, the same technology that powers ChatGPT.
2.GrammarlyGOto Edit and Compose Emails
Having drafted your email, your next step should be to edit it for typos and other errors. GrammarlyGo is the next email productivity tool worth considering. So,what is GrammarlyGO?It’s an editing tool with generative AI capabilities that can help you improve your writing workflow and productivity.
You can use GrammarlyGO to check for punctuation and spelling mistakes, correct grammatical errors, and improve your writing. In addition, you could leverage Grammarly’s generative AI capabilities to compose or rewrite your emails.
3.Spiketo Simplify and Improve Your Email Experience
If you are looking for an innovative solution that goes beyond what conventional email clients offer,Spike is an innovative solution that can improve your email experienceand productivity.
Let’s start with some of the main issues often associated with many email clients, such as a cluttered inbox and the limited ability to automatically sort emails.
With Spike’s built-in organization feature,Priority Inbox, you can easily sort your less important emails, such as promotional emails and notifications from social media apps, into another inbox calledOtherwhile it keeps the important emails in thePriority Inbox.
Next, Spike’s chat-like threads, similar to those seen in messaging apps, allow you to easily follow conversations with your contacts. This conversational approach simplifies and improves your email experience, allowing you to quickly move through your emails.
Additionally, you can use Spike to unify all your email accounts into one portal to keep track of emails from different accounts without switching between them. While itsSuper Searchfeature makes it easier to find whatever you’re looking for.
4.Zapierto Automate Your Email Workflows
Integrating the most frequently used tools into your productivity stack can help you save time and improve your productivity, as it enables you to sync data across different apps and platforms. Considering how much time you spend in your email inbox, connecting your email with other apps and services you use regularly makes sense.
You can use a workflow automation tool like Zapier to connect your email with other popular productivity tools. For instance, you could use theEmail by Zapier integrationto connect your email with Slack and send all incoming emails to a specific Slack channel. Are you a Google Calendar user? You can use Zapier to automatically create Google Calendar events from incoming emails.
Zapier also lets you create custom automated workflows to handle any repetitive tasks associated with your emails and other tools. These Zapier integrations can significantly boost your email productivity.
5.SaneBoxto Organize Your Inbox
It’s challenging to accomplish anything when your inbox is cluttered, and you spend most of your time sorting through emails. SaneBox is a smart email solution that helps you automatically organize your inbox.
Next, SaneBox leverages AI to sort your email inbox by identifying the emails needing immediate attention while classifying less important ones in the@SaneLaterfolder. In addition, you could also train SaneBox to organize emails by manually sending emails to specific folders.
For instance, you can send spammy emails to the@SaneBlackHoleor create a separate folder for emails from family members. SaneBox will remember and automatically add all incoming emails to the appropriate folders.
6.Todoistto Turn Emails Into Tasks
One of the best ways to improve your email productivity is to turn your emails into actionable tasks you’re able to accomplish. Todoist is an effective to-do list application that can help you organize your tasks and get more done.
You can install theTodoist for Gmailor theTodoist for Outlookadd-ons to quickly turn emails directly from your inbox into tasks. Once installed, open any email you wish to turn into a Todoist task, click on theTodoisticon, name the project, set a due date and priority level, and click onADD TASK.
Spend Less Time in Your Email Inbox and Get More Done
As a communication tool, your email should empower you with the information you need to make decisions and take action. If you’re spending too much time in your inbox, it will impede your ability to complete your job efficiently.
So, it’s time to take a proactive approach by using the email productivity tools listed above. Doing so will help you organize your inbox and reduce email overload, keep up with your most important emails, respond faster, and free up your time to focus on more important tasks.
